Ralph Lauren
Careers Privacy Notice

Date: 25 May, 2018



Ralph Lauren Corporation and its affiliates (collectively, "Ralph Lauren" or "we") respect your concerns about privacy. This careers privacy notice (the “Careers Privacy Notice”) applies to personal information we collect on this careers website, which covers the United States of America as well as the EMEA and APAC regions (hereinafter, the “Careers Site”). The entity responsible for the use of this information (i.e., the data controller) is the Ralph Lauren affiliate to which you decide to apply for a job position. You can find a full list of our affiliates here. For purposes of this Careers Privacy Notice, “Personal Information” means information that is about, or relates to, an identified or identifiable individual.

This Careers Privacy Notice describes the types of Personal Information we collect on our Careers Site, how we may use that information, with whom we may share it and the choices and rights you have regarding our use of your Personal Information. The Careers Privacy Notice also describes the measures we take to protect the security of the Personal Information, how long we retain it and how you can contact us to exercise your rights.

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Information We Collect

Information You Provide to Us

You may choose to provide Personal Information (such as your name, contact details and CV or resume) through our Careers Site. Listed below are the ways you may provide the information and the types of information you may submit. We also tell you how we may use the Personal Information. The information requested through our Careers Site is necessary for the purposes described below (except where otherwise specified). If you choose not to provide all of the data that is requested for your application, our ability to consider your application may be limited.

Create an Account

You may register to create a “Job Agent” account on this Careers Site. If you choose to do so, we ask you for information such as your name, email address, postal address, home, work and mobile telephone numbers, previous work experience, resume or CV, and preferences for receiving communications about positions available at Ralph Lauren. We use the Personal Information you submit in connection with possible employment opportunities with Ralph Lauren.in order to take pre-contractual steps at your request. Based on your preferences in terms of field, position and geographical scope, you will automatically get notified via email should a suitable opportunity within Ralph Lauren arise.

Apply For a Job

If you would like to apply for a job with Ralph Lauren, we ask you for information such as your name, postal address, email address, home and work telephone numbers, resume or CV, level of education, work experience, language(s), certifications and references. We use the Personal Information you submit to: (i) evaluate you in connection with your selected job opening and/or for available positions; (ii) contact you regarding possible employment; and (iii) carry out our human resources functions and activities. We do so to take pre-contractual steps at your request. If you are not hired, we also may use the Personal Information you submit to inform you of future job openings at Ralph Lauren. We will use your information for this purpose in light of our legitimate interests in staffing vacancies. You can always opt-out from the communication concerning future job openings by clicking on the unsubscribe link within the email you receive from us or by contacting us as indicated below.

If you are a U.S. resident, you may in your discretion provide Personal Information on your gender, ethnic background, veteran status and disability status. However, providing this data is optional and is not required to apply for a job with Ralph Lauren, nor will the fact that you declined to provide this Personal Information be considered in evaluating your qualifications for employment with Ralph Lauren. Further, if you do choose in your discretion to provide this Personal Information, it will also not be considered in evaluating your qualifications for employment with Ralph Lauren. We may use this Personal Information to the extent necessary for compliance with relevant legal or contractual obligations and for other internal purposes.

Share Information About Job Opportunities

You may share information about job opportunities at Ralph Lauren with others by providing the recipient’s and your names and email addresses. Please ensure the recipient’s contact information is accurate and his/her consent for receiving such communications via e-email. We use these contact details only to fulfill your request.

Information We Collect From Other Sources

We may obtain Personal Information about you (such as your name, postal address, email address, home and work telephone numbers, resume or CV, other files or content, academic and professional details) from recruiters and headhunters who submit it to us on your behalf in connection with job openings at Ralph Lauren. As part of our internal referral program, Ralph Lauren employees can refer candidates to us and provide us with your name, email address, resume or CV at your request. We may also collect data from your public social media profile (on LinkedIn or other similar services) or from your referees to complement the Personal Information you have provided. We use this information for the purpose of evaluating and verifying your experience and qualifications in relation to specific job requirements. We do so to take pre-contractual steps at your request. If we request references, it is your responsibility to obtain consent from referees before providing their personal data.

Information We Collect by Automated Means

We obtain certain information by automated means when you visit our Careers Site, such as the IP address of the device you use to connect to the Internet and the pages accessed. By collecting this information, we learn how to best tailor the Careers Site to our visitors. We collect this information through various means, including “cookies” and “web beacons”.

Cookies and Web Beacons

Like many companies, we use “cookies” and “web beacons” on this Careers Site. Cookies are bits of text that are placed on your computer’s hard drive when you visit certain websites. A “web beacon,” also known as an Internet tag, pixel tag or clear GIF, is a small image placed in a web page or in an e-mail to record browsing behavior.

Through these automated collection methods, we obtain “clickstream data” which is a log of content on which a visitor clicks while browsing a website. As the visitor clicks through the website, a record of the action may be collected and stored. This information is used to measure activity on the Careers Site, determine which areas and features of the Careers Site are the most popular and help us provide better service.

Most browsers will tell you how to stop accepting new cookies, how to be notified when you receive a new cookie and how to disable existing cookies. For general information on how to set your cookie preferences using your web browser, please see: www.allaboutcookies.org. Without cookies, however, you may not be able to take full advantage of all our site features. To the extent required by applicable law, we will obtain your consent before collecting information using cookies or similar automated means.

Minors' Privacy

The Careers Site and its content are not directed at minors under the age of 18. If you are not yet legally an adult (under 18), please use this Careers Site only after obtaining permission from your parent or legal guardian.

Ralph Lauren will not knowingly collect Personal Information about visitors under the age of 18 or knowingly allow such persons to register as users. In the event that Ralph Lauren learns having collected Personal Information from a minor under age 18 without verification of parental consent, that information will be deleted as soon as practicably possible.

Information We Share

We do not sell or otherwise disclose Personal Information about candidates collected on the Careers Site, except as described in this Careers Privacy Notice. Depending on the selected job opening, we may share the Personal Information you provide to us with other Ralph Lauren affiliates and subsidiaries to manage staffing globally within the group.

We also share the Personal Information with our service providers who perform services on our behalf based on our instructions. Where our service providers need to have access to your Personal Information, we will (1) select providers who respect your privacy and comply with data protection laws at any time; (2) only give them access to the information they need to perform their services; (3) ensure that they will only use the information for the purposes agreed in our contract with them; (4) ask them to delete or return any personal information when we stop using their services. For more information on our service providers, click here.

We also may disclose Personal Information about you (i) if we are required to do so by law or legal process (such as a court order), (ii) for the purposes of, or in connection with, any legal proceedings, or otherwise for the purposes of establishing, exercising or defending any legal rights, or (iii) when we believe disclosure is necessary to prevent physical harm or financial loss or in connection with an investigation of suspected or actual illegal activity. We also reserve the right to transfer Personal Information we have about you in the event Ralph Lauren sells or transfers all or a portion of our business or assets. Should such a sale or transfer occur, we will use reasonable efforts to direct the transferee to use Personal Information you have provided to us in a manner that is consistent with our Careers Privacy Notice. Following such a sale or transfer, you may contact the entity to which we transferred your Personal Information with any inquiries concerning the processing of that information.

Transfer of Personal Information to Other Countries

We may share Personal Information you provide on this Careers Site with our affiliated companies globally, including, but not limited, to those located in the United States, the European Economic Area ("EEA"), United Kingdom, Switzerland, Turkey, Japan, Taiwan, Hong Kong, Australia, New Zealand, Singapore, Malaysia, People’s Republic of China, Republic of Korea, and Macau SAR (from Japan to Macau SAR, “APAC”). In addition, our service providers may be located in countries other than the country in which you originally provided your Personal Information, including in the United States and India. These countries may not have the same data protection laws as the country in which you provided the Personal Information. In particular, the United States, India and other APAC countries (except New Zealand) have not been recognized by the European Commission as providing an adequate level of data protection. When we transfer your Personal Information to other countries, we will protect that information as described in this Careers Privacy Notice.

If you are located in the EEA, Ralph Lauren Corporation and its affiliate Club Monaco US, LLC are certified under the EU-U.S. Privacy Shield framework developed by the U.S. Department of Commerce and the European Commission regarding the transfer of Personal Information from the EEA to the U.S. Click here to view our EU-U.S. Privacy Shield Policy. We also comply with applicable legal requirements providing adequate safeguards for the transfer of Personal Information to countries outside of the EEA or Switzerland by concluding data transfer agreements based on the European Commission’s Standard Contractual Clauses or selecting U.S. service providers that are certified to the EU-U.S. and Swiss-U.S. Privacy Shield. You may obtain a copy of these safeguards by contacting us as indicated in the “How to Contact Us” section below.

Your Choices and Rights

You may ask us to send you communications about job opportunities at Ralph Lauren. You may amend your preferences regarding how we communicate with you about job opportunities by visiting the “Job Agent” account section of the Careers Site.

We offer you certain choices about what information we collect from you. You may withdraw any consent you previously provided to us or object at any time, on grounds relating to your particular situation, to the processing of your Personal Information. If you choose to withdraw your consent, this. will not affect the lawfulness of our use of your information based on your consent before its withdrawal. You may exercise and amend your choices by contacting us as specified in the “How to Contact Us” section below.

Subject to applicable law, you may (i) request access to the Personal Information we retain about you; (ii) request that we correct, update, or delete your information; or (iii) request the restriction of our use of your Personal Information. Subject to applicable law, we may restrict access to Personal Information where providing such access is manifestly unfounded or excessive under the circumstances. Please submit your request to the address specified in the “How to Contact Us” section below. Please include your name, email address and postal address in your request. To help protect your privacy and maintain security, we may take steps to verify your identity before granting you access to the information.

If you are a resident in the EEA, you also may receive, in a structured, commonly used and machine-readable format, the personal information that you have provided to us about you, with your consent or based on a contract to which you are party. You have the right to have this information transmitted to another company, where it is technically feasible. Please also submit your request as specified in the “How to Contact Us” section below. If you are not satisfied by our response to one of your requests or if you consider your privacy rights have been breached, you may lodge a complaint with a data protection authority, in particular in the EEA country of your habitual residence, place of work or of an alleged infringement of the European data protection rules.

HOW WE PROTECT PERSONAL INFORMATION AND HOW LONG WE RETAIN IT

The security of your Personal Information is important to Ralph Lauren. We are committed to protecting the Personal Information and any further data we collect. We maintain appropriate administrative, technical and physical safeguards to protect the Personal Information you provide on this Careers Site against accidental, unlawful or unauthorized destruction, loss, alteration, access, disclosure, transfer or use and other unlawful forms of processing. Ralph Lauren will keep your Personal Information in your personnel file, if you have been hired, for a period as may be required by the laws and regulations of the relevant jurisdiction of your employment. In all other cases, we will retain your Personal Information for a period of up to one (1) years after our last contact, unless otherwise required or authorized by applicable law. Our service providers will retain your Personal Information solely in accordance with our instructions and will not retain your Personal Information longer than the periods mentioned above. We take measures to destroy or permanently de-identify Personal Information if required by law or if the Personal Information is no longer required for the purpose for which we collected it.

Links to Other Sites

This Careers Site may contain links to other third party websites for your convenience and information, or you may have been directed to the Careers Site from a third party website(s). These websites may be operated by companies not affiliated with Ralph Lauren. These sites may have their own privacy policies, which we strongly recommend you review if you visit any such websites. We are not responsible for the content of any sites that are not affiliated with Ralph Lauren, any use of those sites, or the privacy practices of those sites.

Updates to Our Careers Privacy Notice

This Careers Privacy Notice may be updated periodically to reflect changes in our Personal Information practices or relevant laws. We will post a prominent notice on the site and/or send you an email to notify you of any significant changes to our Careers Privacy Notice and indicate at the top of the notice when it was updated.

How to Contact Us

If you have any questions or comments about this Careers Privacy Notice, or if you would like us to exercise your rights, please contact us as indicated below:

Ralph Lauren Corporation
Attention: Chief Privacy Officer
c/o Legal Department
625 Madison Avenue
5th Floor
New York, NY 10022

If you are located in EMEA, please contact us by email or write to us as indicated below:

Ralph Lauren Europe Sàrl
Attention: Data Protection Officer
24 Route de la Galaise
Switzerland
email: DataProtectionOfficer@RalphLauren.com

If you are located in APAC, please contact us by writing to:

Ralph Lauren Asia Pacific Limited
Attention: Head of the International Legal Division
35/F, Tower 1, The Gateway
Harbour City, Tsim Sha Tsui
Kowloon,
Hong Kong
or by email: apaclegal@ralphlauren.com